SERVICES

Save Time, Money and Unnecessary disputes with our Unrivalled Property Inventory Report Services.

OUR SERVICES

All of the services we provide below are created and devised to the highest standards, meeting all Industry regulations encompassing highly comprehensive data and accuracy throughout streamlining the Inventory process for you saving you time and resources allowing you to focus on what matters most, and at the same time protecting your investment.

INVENTORY REPORTS

Here at Olympus Inventories we prepare all our Inventory Reports with the highest degree of professionalism and accuracy, providing detailed reports on all contents, fittings/fixtures/furniture and appliances within the property with supporting comprehensive notes, accompanied with high quality photographs that capture the current condition and any wear and tear, damage or maintenance issues that may be necessary, including all meter readings where access is provided.

All of our Inventory Reports can be conducted without a landlord or agent present as we are more than happy to collect and return the keys to a mutually agreeable location, making the process efficient and convenient for the landlord and agent. Once the report has been completed a fully downloadable copy will be sent via email within 24 hours.

Furthermore, Once an agent or landlord has registered an account with us they will have the ability to make booking requests directly via our Inventory App anytime 24 hours of the day and will also receive access to all completed Inventory Reports completed in their online account for whenever needed.

Please contact us for a full price list on all of our services above.

MID-TERM INSPECTIONS

The importance of a Mid-Term Inventory Report is paramount during a tenanted property which is usually conducted every three, six or twelve months depending on the length of the tenancy as the overall condition will be evaluated in conjunction with the original Inventory Report taking into account function and condition of all appliances and furniture/fixtures and whether there are any maintenance issues that require attention.

The Mid-Term Inventory Report also provides insight into whether the tenant is abiding by their tenancy agreement ie, the only tenant residing at the property and no sub-letting taking place as this is known to occur which is a breach of tenancy as is any undisclosed changes such as, having a pet in the property, smoking, illegal activity or using for the property for commercial purposes, therefore regular attendance to the property by means of mid-term inventory reports is absolutely necessary, providing an opportunity to intervene early if necessary minimising further disruption or breach of tenancy agreement further down the line should it ever be the case.

All of our Mid-Term Reports can be conducted without a landlord or agent present as we are more than happy to collect and return the keys to a mutually agreeable location, making the process efficient and convenient for the landlord and agent. Once the report has been completed a fully downloadable copy will be sent via email within 24 hours, Furthermore, Once an agent or landlord has registered an account with us they will have the ability to make booking requests directly via our Inventory App anytime 24 hours of the day and will also receive access to all completed Inventory Reports completed in their online account for whenever needed.

Please contact us for a full price list on all of our services above.

CHECK-IN REPORTS

At the beginning of a tenancy we will conduct a thoroughly detailed Check-In Report on the day the tenant moves into the property, surveying all rooms and their current condition including any items of furniture, fixtures, fittings or appliances included in the Inventory with detailed descriptions and supporting high quality photographs. We will also take account of any keys/fobs, parking permits and any other items left at the property that are handed over to the tenant, and finally to include gathering any meter reading information that is accessible.

As with all of our reports, we take great care in our collation of information and its accuracy due to the importance of such documents as the Check-In Report will be made comparable against the Check-Out Report at the end of the tenancy and may be used as evidence if any disputes occur between tenant and landlord and will be heavily relied upon by tenancy deposit schemes and legal bodies.
Once the Check-In Report has been completed we will have the tenant sign the document whether in person or by doc-sign confirming that they are happy with the Check-In Report and its contents.

Once the report has been completed a fully downloadable copy will be sent via email within 24 hours, Furthermore, Once an agent or landlord has registered an account with us they will have the ability to make booking requests directly via our Inventory App anytime 24 hours of the day and will also receive access to all completed Inventory Reports completed in their online account for whenever needed.

Please contact us for a full price list on all of our services above.

CHECK-OUT REPORTS

At the end of the tenancy we will provide a concise and thorough account of the condition of all rooms, furniture, fixtures, fittings, appliances and any specific item left at the property at the start of the tenancy and report on their current condition in relation to the Check-In Report from the beginning of the tenancy. This will reflect any wear and tear, damage, missing items and any potential maintenance issues and again will be compared to the original Check-In Report.

The accuracy of this information is paramount as it will act as a legal document in the event of any dispute between tenant and landlord therefore must convey highly detailed information as too will be relied upon when liability of identified issues are to be dispersed to either landlord or tenant. We will also take account of any keys/fobs, parking permits and any other items left at the property that were handed over to the tenant at the beginning of the tenancy, and finally to include gathering any meter reading information that is accessible, allowing ease of conclusion for utility/service providers that will require this information on behalf of the tenant.

All of our Check-Out Reports can be conducted without a landlord or agent present as we are more than happy to collect and return the keys to a mutually agreeable location, making the process efficient and convenient for the landlord and agent. Once the report has been completed a fully downloadable copy will be sent via email within 24 hours, Furthermore, Once an agent or landlord has registered an account with us they will have the ability to make booking requests directly via our Inventory App anytime 24 hours of the day and will also receive access to all completed Inventory Reports completed in their online account for whenever needed.

Please contact us for a full price list on all of our services above.

SAME DAY BOOKINGS

Urgent bookings also taken as we know not all plans go ahead as scheduled leaving the chain of progress hindered which is the last thing you the tenant and the landlord need so rest assured, if you have a last minute request that you urgently need the same day, we can accommodate and have your report forwarded to you within 24 hours allowing you to continue completion throughout your letting process successfully and meeting all deadlines.

Please contact us for a full price list on all of our services above.

*Bookings must be received no later than 10am on the day.

ADDITIONAL REQUIREMENTS

Please feel free to contact us should you have a specific requirement and we will endeavour to accommodate you.

Please contact us for a full price list on all of our services above.

FAQ

Most frequent questions and answers

A property inventory report is compiled from an inspection of the property resulting in a report normally performed by a trained and accredited inventory clerk. The report contains descriptions and conditions of all items in the property (fixed and movable) sometimes referred to as fixtures and fittings. The state of these are always noted as seen at the time of the appointment.

Property inventory reports are typically used as an accompanying document to short hold tenancy agreements. A property inventory report serves as a benchmark for all parties going into the tenancy agreement. It can be seen as a reference document to be used come the end of the tenancy agreement.

The lettings market has seen a relatively recent rise in the number of property inventory reports produced and related services. This can be attributed to the introduction of multiple government backed tenancy deposit protection (TDP) schemes. The schemes will provide a third party adjudicator should a disagreement arise.

All meter readings, keys, smoke and carbon monoxide detectors are detailed where possible and all descriptions are usually accompanied with dated photographs. Inspections usually include the garden and any outbuildings which will be also captured in the report. This detailed document enables accurate assessments to be made about damage and cleaning issues liable to the tenant or landlord.

If you are a landlord or a tenant renting a property, then the property inventory document is essential, and second only to the rental agreement in terms of importance.  Most professional landlords and agents are aware of this, but many tenants have a more passive attitude towards the inventory, as they do not always appreciate how the document can protect them too.

Essentially a tenant should always request that a property inventory is provided so they cannot be accused of damage for which they are not responsible, at some point in the future.

Inventory management will help to encourage a healthy business arrangement between landlord and tenant at the outset of a new tenancy. It should always be carried out by an inventory professional, or from the letting agency arranging the tenancy.  This this will allow for queries and complaints to be dealt with independently for both parties concerned.

A midterm inspection is conducted 3 months after tenancy commencement and thereafter at 3/6 monthly intervals. Mid-term inspection reports are supported by photographs of each room and details the general condition, any maintenance issues and ensures the property is being well-kept and maintained by the existing tenants, taking into account that there is no sub-letting taking place, smoking, using the property for commercial use or illegal activity, unauthorised pets and any other breach of tenancy taking place.

 

A check-in report is very similar to the main inventory report, however finer details of items included in the tenancy such as, appliances, furniture and current condition is agreed upon and confirmed whilst the tenant is present obtaining their signature as acceptance as seen which is invaluable as it is compared to the final check out inspection report at the end of tenancy and any potential dispute can be avoided with such a document.

Meter reading data will also be obtained for utility suppliers at the start of the tenancy and the end of tenancy appropriating any associated liability of usage to the tenant, again avoiding any potential disputes.

  • The inventory / check-in/out report will set out the condition of the property at the start of the tenancy, which is agreed by the tenant.
  • It will assist with the ownership of maintenance jobs during the tenancy.  (For example if a faulty oven door was noted during the check in which subsequently breaks, then it is the responsibility of the landlord to repair it.)
  • The inventory / check-in/out report acts as a comprehensive guide on how to return the property at the end of the tenancy
  • It reduces the potential for disagreements on who is responsible for repairs and damage at the end of the tenancy, and will aid in determining fair wear and tear.
  • It will safeguard the tenants deposit, providing they have returned the property in the same condition as received, if a disagreement leads to a formal dispute
  • Protects the landlords property and contents and also their position should any deductions be presented against the tenants deposit which will be fairly appropriated.

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Opening Hours

Monday to Saturday

9.00am to 6.00pm